Hybrid meetings, remote work: videoconferencing has become essential. But how do you properly equip a room for smooth and professional meetings? Here are the elements to gather, depending on the room size.
Elements of a videoconferencing room
- Camera: wide-angle for small rooms, PTZ (motorized) for large ones.
- Audio: microphones and speakers suited to the room — often the most overlooked point, yet crucial.
- Screen or projector: to share content and participants.
- Control system: all-in-one bar or modular solution with a touch controller.
According to room size
- Small room (huddle, 2-4 people): an all-in-one videoconferencing bar (camera + mic + speaker) is sufficient.
- Medium room (6-10 people): dedicated camera, additional microphones, a suitably sized screen.
- Large room (10+ people): PTZ camera, multiple microphones, dual screens, centralized control system.
Compatibility and integration
Check compatibility with your platforms (Teams, Zoom, Meet) and network integration. Audiovisual integration solutions (such as Crestron) allow you to control screen, sound, and sources from a single interface.
Hardware
Find our screens & projectors, our Crestron solutions, and our full range of used image & sound equipment. For a complete room setup, see our guide how to equip a meeting room.
FAQ: Videoconferencing
What is the most important element?
Audio. An average image is acceptable; poor sound makes the meeting unpleasant. Invest first in good microphones.
Is an all-in-one bar enough?
For a small room, yes. For more than 6-8 people, a modular solution is preferable.
Should I use a screen or a projector?
The screen offers more brightness and contrast; the projector is suitable for large display areas.